Site icon Ethiopian Legal Brief

Directive No. 31 -2013 A Directive prepared to direct the teaching and learning efforts in educational and training institutions during the COVID-19 epidemic.

Directive No. 31 -2013

A Directive prepared to direct the teaching and learning efforts in educational and training institutions during the CVD-19 epidemic.

 

Due to the need to reopen the closed educational and training facilities with the necessary care until a reliable CVD-19 vaccine or treatment is available;

 

Given the House of Peoples’ Representatives of the Federal Democratic Republic of Ethiopia (FDRE) has issued a directive to ensure the opening of the institutions in accordance with the guidelines set by the Ministry of Health;

 

Given the need for a uniform guideline for all education and training institutions and relevant stakeholders to be aware of the changes that will occur when the institutions are reopened and to make the necessary adjustments;

 

The Ministry of Science and Higher Education has issued this directive in accordance with  Proclamations No. 1152/2019 and 954/2016.

 

Part One

General Provisions

1.  Short Title

This guideline may be referred to as “Directives for directing the teaching and learning efforts in education and training institutions during the Covide-19 epidemic” No 31./ 2013 “.

 

2.  Definitions

Unless otherwise indicated, the terms of this directive shall be understood as described here, with prejudice to all applicable education and training laws:

 

1152/2019, “Education and Training Institution Community” includes students as well as anyone in the campus who is somehow connected with the institution;

institution;

A “mask” is a factory or home-made mouth and nose cover used to effectively prevent the spread of COVID19.

stop the spread of the COVID-19 epidemic;

 

thought to be in contact with corona virus;

 

 

 

3. Scope of application

This guideline applies to education and training institutions throughout the country

Part Two

Prohibited Activities and Obligations

 

4. Prohibited Activities

 

 

 

 

 

 

  1. Indoor and outdoor recreation, recreational equipment, games or sports that require physical closeness or contact are prohibited.
  2. Students are not allowed to play group sports except individual activities that don’t require any physical contact with others.
    1. Entertainment and/or social gatherings (during the day or evening) are prohibited.
    2. Indoor entertainment in campus lounges and

recreation areas is prohibited.

 

 

5. Obligations

 

22)It is mandatory to prohibit all sports and games that can cause close physical proximity and contact.

Any member of the Education and Training Institute community who suspects he/she may have contracted the virus or suspects someone on campus may have the virus has the obligation to report the case to any task force member organized for this purpose. Similarly, the Education and Training Institute is required to  report the case to the Ministry of Health, the Ethiopian Institute of Public Health, the nearest health facility or health professionals, in a timely manner.

 

  1. In accordance with this Directive, all service recipients and providers who come to the Education and Training Institutions are required to use hygienic materials to prevent the spread of the virus, and while waiting for service to stand or sit at least two feet from the next individual.

 

  1. Every Education and Training Institution has the obligation to monitor and ensure service recipients stand apart by marking one-meter distances on surfaces.

 

 

29)Facilities including dormitories, laboratories, workshops, libraries, cafeteria, clinics, isolation centers, etc. shall first be renovated and ready for service prior to announcing readiness to enroll students.

  1. All Education and Training Institutions must obtain permission from the Ministry of Science and Higher Education or its delegated body by completing the pre-preparation process prior to enrolling students.
  2. All Education and Training Institutions can only call for admission after taking careful review of its size and readiness of its infrastructure. When certified to open, it may call in its students in three rounds. It is forbidden to call all students at the same time, unless otherwise permitted by the Ministry of Science and Higher Education.

32) Providing complete information

  1. All Education and Training Institutions should use a variety of information modalities to ensure that students and staff have clear, adequate and timely information on campus protection against COVID19.
  2. Depending on the prevailing situation, a written version of COVID-19 prevention and protection information should be posted on the institution’s website and sufficient COVID-19 related information should be posted regularly in each dormitory.
  3. As students are invited to their campuses, Institutions have the obligation to inform students on what they should be aware of and the precautionary measures they are required to take during their travel. Such information should be provided on campus in all media, especially on the institution’s website.

 

33) Campus entrance inspection:

  1. Any entrance inspector should wear hand gloves and proper masks.
  2. When students enter the campus, they must open their own luggage themselves and show it to the inspector in detail.
  3. When it is necessary for the inspector to personally inspect persons, the examiner must wear separate gloves for each person.
  4. Students will be required to present their student ID and will be permitted to enter the campus in accordance with the certified name list jointly provided by the Registrar and Institution’s Academic Unit.
  5. Students are required to present and show their student IDs to inspectors, but it is forbidden for students to hand over their IDs to inspectors for health reasons.
  6. In the event of a disciplinary complaint or other matters requiring student IDs arise, it is sufficient to record student’s name and ID no.
  7. At entrance points, student and staff body temperature shall be taken. If the result show possible symptoms, the individual shall be quarantined or taken to isolation centers.
  8. At entrances         of         Education        and      Training

Institutions, clearance certificates students and staff may possess will be investigated for authenticity.

  1. Anyone who enters an Education and Training premises and does not possess clearance certificate will be quarantined or placed in isolation centers.

34) Registration readiness

  1. The Registrar, in concert with the academic unit, shall prepare an official list of students by classroom, ID number, completion status, gender, and similar information and make it available online to students, student services, campus security and other stakeholders.
  2. The list of students who are unable to enroll in the institution for any reason and who are unable to continue their education should be forwarded to student services, campus safety and security. The affected students should also be informed of their status.
  3. When sending invitations, only students who can register should be invited. Cases of those who have registration questions should first be reviewed by the appropriate body and decisions made prior to being invited. Students with pending status must be informed before they make travel arrangements.
  4. Electronic registration slip should be made available on the institution’s website or online so that students can electronically enroll before they arrive on campus.
  5. General registration procedures should reduce or eliminate paper or manual operations.

35)Registration process

  1. Student registration must be done online.
  2. For Institutions lacking the technology infrastructure and students who find it difficult to register online, generally available online communication options (e-mail, telegram, Facebook, WhatsApp, etc.) should be used verifying names in accordance with the official student list.
  3. When enrolling, students must make sure that their names are on the official list of enrollees and complete their registration form prior to traveling to campus.

 

 

Part Three

Learning, Teaching and Evaluation 6.  Learning and teaching (course allocation, preparation of teaching materials and provision of education and training)

1) Before inviting students to campus, all Education and Training Institutions, having made adequate preparations to mitigate the covid-19 pandemic and for the teaching and learning programs, shall:

  1. Design for no more than 40 minutes at a time for student teacher interactions.
  2. Teachers should inform students about the type of education/training they are teaching and the classroom designation.
  3. Each instructor / trainer should prepare a detailed course outline for the course he / she is teaching, including assessment types and schedules, and make them available to students online.

work eight hours a day.

iii. Regular classrooms may hold up to 30 students. However, in large size classrooms, where physical distance and adequate ventilation can be maintained, a maximum of 50 students may be accommodated.

  1. Classroom doors and windows should always be open during class sessions. The teacher should ensure that there is adequate ventilation in the room and that all students are wearing masks during class session.
  2. Before entering the classroom, teachers and students are required to wash their hands thoroughly with soap and water and cover their mouth and nose with masks during class time.
  3. Class activity that encourages physical closeness or contact is prohibited.
  4. It is forbidden to touch any portable teaching device (LCD, pointer, duster, compute, etc.) without first cleaning it with antibacterial or other technology.
  5. It is forbidden to clean or touch any teaching equipment (Smart Board, LCD, etc.) in the classroom except for authorized persons.
  6. Opening and closing of classrooms should only be done by assigned staff. When impossible to locate assigned staff, it may be opened and shut using gloves and applying chemical cleaners.

 

 

  1. Unless conditions prohibit, all laboratories and

workshops must have adequate ventilation.

5) Library

  1. Anyone entering the library should first thoroughly wash their hands with soap and water and wear a mouth and nose mask at all times while in the library.
  2. All Education and Training Institutions must avoid close sitting arrangements and allow for back-to-back sitting arrangement. Visible signs should direct users where to sit and where not to sit.
  3. Libraries should be fully cleansed at least two times each day, especially tables, handles, circulation desk table, exit and enterance door handle and handrile should be cleansed at least three times per day with antimicrobials.
  4. The open spaces in the library should be widened and there should always be adequate ventilation.
  5. Additional supervised study facilities should be made available to offload regular libraries in order to reduce congestion.
  6. To reduce congestion around the circulation desks, soft copies of books should be made available to students and arrangements should be made for students to checkout library books for longer periods of time.

7. Evaluation system, feedback and grading

4) Since the current situation has distorted the timing and delivery of education and training, a special or new student assessment and grading system should be developed and approved by the Senate.

 

Part Four

Student Services

8. Student Services

1) Student Cafeteria

  1. For student queuing, two-meter marks should be placed on the ground to keep students at safe distances.
  2. To reduce congestion in cafeteria queues, cafeterias should operate at full capacity.
  3. Cafeterias should be cleansed and ventilated at least twice a day. The dining room table should be cleansed with sanitizer or 70% alcohol detergent.

 

  1. Recommended cafeteria service hours
    1. Breakfast – 6:30 – 8:30am
    2. Lunch – 11:30 – 1:30pm, and

 

  1. Cafeteria tickers and etiquette attendants should wear one pair of gloves and face mask for meal session.
  2. To minimize hand contact, students should clearly display their dining card to cafe tickers and attendants, but not hand it over. This can be done by printing new student ID number for each day.
  3. Student cafeteria sitting should be designed to maintain physical distance and where students can sit back-to-back with each other.
  4. For each meal, one meal tray, water /teacup, spoon/fork should be provided per student. It is prohibited to wash and reuse utensils at same meal.
  5. Caterers, waiters and cafeteria janitorial workers are required to wear gloves, mouth and nose masks and hair masks throughout service hours. Supervisors must be assigned to monitor compliance.
  6. Food suppliers are required to take precautionary measures to mitigate the COVID-19 epidemic.
  7. Cafeterias must prepare and store sufficient supply of food without the risk of spoilage.
  8. Taking food out of the cafeteria is prohibited.
  9. After each meal session, food preparation equipment should be thoroughly cleansed with antimicrobial chemicals or technology.
  1. For each dorm room, at most, one-third of the regular room capacity may be assigned.
  2. Under any circumstances, it is strictly prohibited to assign more students than 50% of the regular room capacity.
  1. It is strictly prohibited for students to enter a dorm room other than their own at any time
  1. No student may be transferred from his or her originally assigned dorm room to another. However, in case of illness or need for special support, transfers may be requested by the Director of Student Services and approved by the appropriate Vice President.
  2. Every student should thoroughly clean the toilet and shower he/she used.
  3. The corridors of residential buildings and their perimeter should be attended to by assigned staff.
  4. DSTV or television rooms in dormitories should be well ventilated, regularly cleaned, with chairs arranged to accommodate proper physical distances and must be consistently monitored.
  5. It is prohibited for students to move from one

building block to another.

 

4) Hand washing, leftover food and garbage disposal

  1. All Education and Training Institutions are to provide hands-free hand washing facilities in all their campuses, entrance gates, classrooms, entrances to dormitory buildings, library entrances, clinic entrances, laboratory and workshop entrances, cafeteria entrances, student recreation areas, administration buildings, colleges, and faculty centers. Such hygiene facilities should be provided at schools, institutes and classroom buildings, research centers, and other areas where there is a high level of community activity. Such locations should be constantly monitored and controlled.
  2. Handwashing areas should be equipped with adequate drainage to prevent further contamination.
  3. Dry waste should be collected and disposed of in an organized manner on a regular basis. Waste baskets should be placed in all classrooms, dormitories, libraries, laboratories, and other places where there is large gatherings or activities.
  4. Dry and sewage discharge from student clinics and dormitories should be removed with due care to mitigate the spread of Covid-19.
  5. Leftover food from cafeterias and other campus outlets must be carefully disposed of without access to anyone else.

5) Laundry facilities and fluid disposal

  1. Adequate laundry facilities should be made available at all campuses to accommodate required student physical distance.
  2. Laundry areas should be kept clean and discharged fluids disposed of in a manner that does not pollute the environment and create unwanted contact opportunities.
  3. Adequate clotheslines should be set up and staff should be assigned to monitor and prevent unnecessary contact.
  4. It is prohibited for students to dry their laundry outside of the provided clotheslines (for example on the grass, fences, dormitory windows, etc.).
  5. Every student should thoroughly clean the shared laundry area with soap and water.
  6. Student should properly remove the materials they used to wash their clothes and shoes.

 

Part Five

Precautions to be Taken in the Care, Treatment and Death of CVD-19 Suspects and Patients 9. Care and treatment of CVD-19 suspects and patients

Institution.

10.  Quarantine, Isolation and Treatment

2) Any member of the Education and Training community who may have contracted the

Covid-19 virus should be assisted in outpatient clinics in collaboration with relevant health facilities upon verification.

  1. If death occurs as a result of covad-19 In the event of death due to CVD-19 at Education and Training Institutions, the handling, transport and burial of bodies shall be carried out in accordance with the directives issued by the Ministry of Health. The process should be guided by the participation of health professionals.

 

Part Six

The Role of Stakeholders

  1. The role of stakeholders in the implementation of this Directive shall be in accordance with the functions and responsibilities specified in the applicable laws.

1) The role of the Ministry of Science and Higher Education (MoSHE) shall be to:

  1. Fill potential gaps created by managing boards and the top management of

Institutions.

  1. Develop legal frameworks for continuation of education and training during COVID-19 epidemic, and design various strategies and monitor their implementation and performance.
  2. Provide coordination of members of the Board of Directors, regional TVET leaders, leaders of higher education and training institutions, and local administrators and leaders.
  3. Establish support and monitoring Taskforce to create a conducive environment for the resumption of education and training. Collaborate with relevant regional TVET leaders and provide organized feedback.
  4. Encourage partners and stakeholders to provide technical support to other institutions, including personal protective and sanitary materials, the teaching of technology so as to safely mitigate the epidemic.
  5. Work with relevant government bodies to help complete the education and training work disrupted due to Covid-19 epidemic (second semester 2020).
  1. Issue instructions and guidelines for the creation and implementation of peaceful teaching and learning, research and community service during the COVID-19 epidemic, and to carefully monitor the performance.
  2. Evaluate and monitor the effectiveness of the teaching-learning process in a peaceful manner.
  3. Certify readiness of Institutions to continue the education and training process; assist, monitor, and support those who are unprepared.

3) The role of the heads of Education and Training Institutions

  1. Institution heads shall organize, monitor, and support the Taskforce to coordinate and lead activities related to the continuation of education and training during and the post-COVID-19 period. The Taskforce shall prepare detailed functions and responsible to team members and shall create favorable working conditions.
  2. Heads of institutions are responsible for the implementation of institutional obligations set out in this Directive. They do so in conjunction with existing institutional structure and practices.
  3. Top institutional heads shall monitor the comprehensive review of the performance of courses / modules prior to the cessation of education and training due to the COVID-19 epidemic (spring 2020) and then ensure that a comprehensive plan is developed in terms of the nature of the courses / modules as well as time constraints and resources. The Heads of institutions will ensure that plans are developed and shall review and monitor implementations of programs that are approved by the Senate.
  4. The heads of institutions shall make every effort to communicate and make known the institutional plan to mitigate the COVID-19 epidemic and create common understanding on campus and among community members and relevant stakeholders.
  5. Ensure that adequate preparations are made at all levels by developing a revised academic calendar and securing Senate approval to complete the education and training programs that were discontinued during the 2019/2020 academic year.
  6. Ensure that the required manpower (teachers, trainers, laboratory technician, etc.) and other resources are sufficiently available to complete the education and training program that was discontinued during the 2019/2020 academic year.
  7. All Education and Training Institutions shall provide tutors or tutorials, TTLM, with Description Power Points in soft and hard copies for the benefit of maintaining the Core Competencies of the course without compromising the quality of education and training.
  8. Heads of Institutions shall ensure that teachers and trainers compile coursework, tutorials, exercises, references and textbooks in soft and hard copies (audio and video) and organize and make these accessible to students.
  9. Students, trainees will complete their education and training in a special program that will be implemented in a shorter period of time relative to the regular program. Institutions shall implement a special system of counseling and counseling services as well as stronger academic counseling services to students and trainees;
  10. By strengthening the communication system from the education unit to top management of the institution, a strong monitoring and support system shall be set up as soon as possible.
  11. A Taskforce should be established to follow-up on and resolve possible grievances students and trainees may have regarding the teaching and learning process.
  12. Upon the return of students and trainees, top management shall execute the plan to expedite the preparation and implementation of programs that facilitate graduation, certification and other related activities;
  13. For students, trainees whose programs require professional/practical evaluation, special arrangements shall be made for them during the crash program, that in consultation with relevant authorities, a special and detailed plan shall be prepared and implemented to assist them to meet graduation requirements.
  14. A Taskforce shall be set up to coordinate with the administration and develop a detailed plan to address issues related to corona virus and peaceful teaching and learning.
  15. Management shall display in appropriate locations on campus using banners, posters, screens, etc. information for the public regarding precautionary measures to be taken against the virus.
  16. The management of each institution shall inform students and the Education and Training Institution community ahead of sending invitations, that failure to comply with the precautionary measures outlined in the Directive shall have serious consequences. Such information shall be made broadly avail through the Ministry of Science and Higher Education, the media and through institutional communication schemes
  17. While the epidemic is ongoing, students/trainees are mandated to taking precautionary measures by continuing to clean their hands with water and soap, sanitizer, wear masks, and avoid physical contact while on campus.
  18. Management will devise a strategy to find a special way to complete the education and training activities that were suspended in spring 2020 due to the COVID-19 epidemic.
  19. Proper procurement procedures shall be put in place to conduct a proper and fair bidding and selection process and sign required agreements to allow timely purchase of all the necessary materials including food stuff, laboratory chemicals, laboratory equipment, workshop materials, teaching materials, sanitizers, masks, hand gloves, hand-free washing facilities, etc.
  20. Management shall ensure that systems, technology and other infrastructure are facilitated in an institutional manner.
  21. Management shall regularly review implementation activities and take immediate and corrective actions, as necessary.
  22. Isolation facilities used for quarantine purposes should be thoroughly cleaned with chemicals in preparation for other uses.
  23. As students/trainees are invited back to the institutions, management shall work in collaboration with the Ministry of Transport and branch offices at all levels to facilitate safe transportation services to protect students from being exposed to the epidemic during their journey.
  24. If symptoms of the virus are detected at the institutional level, or there is suspicion of it, management shall ensure that there is an on-site isolation and specialized treatment center, and that they will work closely with student clinics, and zonal/woreda health centers.
  25. Management will reduce risk of contamination, among other things, by extending dining hours such that students/trainees can sit at sufficient distances in dining halls.
  26. If the virus dangerously spreads at the institutional/campus level, the management shall consult relevant authorities and stakeholders, and take appropriate actions.
  27. The management shall assess and monitor the learning and teaching process and shall create the conditions for peaceful execution;
  28. Management shall encourage that students and trainees receive regular health check-ups and necessary follow-ups.
  29. Management shall ensure that teachers and campus staff who provide educational services to students to have the necessary health check-ups and follow-ups. dd. The top management of all institutions shall take appropriate action against underperforming leaders, teachers, trainers, students, trainees and/or administrative staff.

4) The role of teachers/trainers

  1. In this Directive, teachers/trainers are responsible for the duties assigned to them. They are expected to serve as models by supporting, promoting, enforcing, and showing respect to the guidelines.
  2. Teachers/trainers shall organize modules, workshops and laboratories needed to continue the discontinued education and training and to complete the special programs in a shorter period of time. They shall also arrange for and conduct technology-based learning.
  3. Teachers/trainers shall work in partnership with stakeholders to advise students, promote peaceful learning, avoid conflict-ridden attitudes and practices, refrain from participating in, and prevent others from engaging in conflicts.
  4. Teachers/trainers play significant toles in dissuading students from engaging in ethnic and religious-based conflicts arising from misunderstandings, suspicions. They must refrain from personally engaging and/or fostering community sentiments that promote discord, suspicion and/or conflict. They are expected to personally refrain from such activities and prevent students/trainees from engaging in activities and attitudes that are detrimental to the education and training processes and the system.
  5. Teachers/trainers should not engage in writings that may cause negative psychological stress or social harm by instigating or inciting commotion in the institution, in the community or in campus groups in ways that are inappropriate or intimidating. Teachers/trainers who promote false sentiments in relation to Covid-19 will be counseled.
  6. When summoned for collaboration in campaigns against Covid-19 or in implementing the Directive, teachers/trainers are expected to play their part by appearing on campus in person as well as by conducting the education and training activities in accordance with the guidelines.
  7. Teachers/trainers shall ensure that students/trainees comply with directives issued by the Ministry of Health and MoSHE to control the spread of Covid-19 epidemic.
  8. By adjusting to the “New Normal”, teachers and trainers will commit the necessary time for students/trainees to complete their academic requirements within the allotted time.
  9. Teachers/trainers will finalize student/trainee results/grades within the required time, and for those who need external evaluation done, teachers/trainers will prepare the student list and share with the appropriate external body in a timely manner.
  10. Teachers/trainers shall identify students/trainees who need special support in their education and training and collaborate with relevant bodies to provide them with the necessary support and ensure that the students/trainees meet their educational requirements.

Part Seven

Category of Misconducts, Types of Measures to be

Taken against Higher Education Institutions’

Community

  1. The following are responsible for violating the provisions of this Directive.
  2. Institution
  3. Institutional leader
  4. Academic Staff and Technical Assistants
  5. Administrative staff
  6. Students
  7. Other individuals, institutions or associations that provide services on the campuses.

14. Minor faults

The following actions are considered as minor offenses or violations of this directive:

similar offenses

established by the institution;

 

15. Simple offenses

The following acts or violations of the regulations shall constitute minor offenses or misconducts by individuals in campuses. These actions call for measures that range from a simple written warning to a severe written warning and, as needed, social services.

1) Simple offenses that call for written warning or penalties for not less than 30 and not more than 50 hours of social service (mainly labor work) or both.

  1. If no improvement is recorded after one is reprimanded or advised for committing the same or similar offenses listed above in the minor offenses or those that justify provision of free social services;
  2. It is prohibited for any member of the Institution to disseminate unnecessary and scientifically unsubstantiated Covid-19 information and comments on the Internet or in any form.
  3. Failure to comply with entry and exit hours on

the premises of the Institution;

  1. Lack of adequate laundry space for students
  2. Lack of sewerage and solid waste disposal infrastructure, facilities and systems according to the need of the Institution.
  3. Not cleaning dormitory, toilet, living room corridor, living room area when assigned, and not preparing own bed and not keeping personal hygiene,
  4. Violation or non-compliance with the provisions of this Directive regarding admission of students, provision of complete information, doing inspection at entrance gates, preparation for registration, processing of registration and ID cards by members of the Institution,
  5. Inviting individuals to conflict, provoking others to quarrel, causing others to fight, not interceding between quarreling individuals, threatening others, fighting in groups,
  6. Dispose of rubbish outside the permitted area of the institution;
  7. Failure to comply with legal orders issued by the appropriate body of the Institution;
  8. Engaging in activities that are dangerous to public health;
  9. Use of private or Institution’s property without the consent of the individual or the permission of the institution;
  10. Using someone else’s ID or food card,
  11. Collecting money from students in any way without the knowledge of student services and student unions;
  12. Facilitate student transportation and other services by requesting students or cooperating with others for personal gain to pay higher fees,
  13. Smoking in the premises; use or possession of illicit drugs; not informing the instituting while others smoke or possess cigarette or illicit drugs,
  14. Misuse/and or abuse of common resources for personal use;
  15. Fraudulent attempt to obtain financial assistance from the institution;

Ask or work for information from students and others in the Institution acting as a student union member, club representative, etc. without any representation.

2) Misconducts that call for severe written warnings and penalties for providing social services as needed

  1. Performing the same or similar offenses without

showing any improvement of actions after written warnings were given for any of the above or any other offenses punishable by free social services not less than 30 hours and not more than 50 hours;

  1. It is forbidden to transfer leftover food from a student cafeteria or other campus to anyone else.
  2. Making loud noises, screaming, and shouting in and around common facility areas such as dormitories, dining rooms, classrooms, libraries, workshops, laboratories, clinics, DSTV, etc.
  3. Post any unauthorized advertisement anywhere

in the campus,

  1. Failure to line up at service points keeping appropriate distances
  2. Students are not allowed to play group sports except in private.
  3. Failure to show a certificate showing Covid-19 free status issued by appropriate medics and, if not examined, to refuse to enter a quarantine center, when required, or to provide fraudulent information, or to refuse to be examined for

Covid-19, when needed,

  1. Involved in fight and violent actions being under the influence of alcohol and other substances,
  2. Putting mattresses and/or pillows on the ground,

or destroying mattress and/or pillows,

  1. Staying in an unauthorized dormitory or changing dormitory without permission,
  2. Allowing an unauthorized person to live, cohabit or let stay at the dormitory;
  3. Bringing unauthorized food into the dorm from anywhere except bread,
  4. Misuse, abuse, or vandalism of any properties of

the institution,

  1. Illegally jumping over the fence;
  2. Using unauthorized electrical appliances in dormitories;
  3. Failure to provide the necessary cooperation to the teachers, staff and officials in the Institution;
  4. Conducting illegal meetings or showing drama, theatre or performing other activities without prior permission from the Director of Student Affairs or the top management of the Institution;
    1. Pressuring others to accept their own

religion, beliefs and political views, disturbing others otherwise,

  1. Refusal to show ID card when asked for at

the entrance gate and/or at service provision points,

  1. Carrying out religious ceremonies and demonstrations in the compound, inciting and directing others to do the same,
  2. Committing other similar misconducts;

 

16. Medium offenses

Directive and other regulations assigned to the management of any educational and training

institution,

 

 

 

  1. disrupting or improperly interfering with academic, administrative, social, or other activities in the institution;
  2. entering to other students’ dormitory that is not his at any time and in any situation,

26) Offenses punishable by one to two years are exclude the student from the institution

  1. Disseminating information and comments related to Covid-19 on any network in any form, about the educational and training institution, member of the Institution’s community or any individual or group, which causes negative psychological or social impact.
  2. Deliberately taking a test paper without submitting it, attempting to destroy or tear up another student’s corrected or uncorrected test paper;
  3. allowing another student or non-student to take a test on his behalf,
  4. Entering or attempting to enter to the institution with alcohol and khat,
  5. Trying to get a second ID and/or meal card claiming the first is lost, or trying to use or being caught with two cards.
  6. Tearing (a) page(s) from books, research journals, magazines, etc. in a library or other rooms, or stealing the same,
  7. Abuse of officials, teachers, administrative staff or other students at meetings and other events in the absence of information or based on unconfirmed rumors, defamation, assumptions, hypotheses, etc.
  8. causing psychological harm to a member of the Institution through insulting, threating, bullying, harassing, and disturbing; as well as abusing the individual that may harm his or her mind, social interactions, life or activities, moral and work ethics;
  9. providing or selling medicines to others prescribed from a clinic by pretending sick;
  10. Handing over ID or meal card, library book borrowing card or other personal ID card to another student or using the ID or meal card of another student,
  11. Negotiating for money or in kind or to cooperate with the perpetrator when another student’s ID card, ID or other item is stolen.
  12. Engaging in sex work in hotels, nightclubs, or other places, or in similar activities, or acting as a liaison;
  13. Displaying the image or revealing the sound of on camera or mobile device without the individual’s consent or permission, for any purpose.
  14. failing to appropriately manage funds earmarked for student unions or funds received or raised by members of the student club in accordance with the financial expenditure system.
  15. Deliberately rebelling against members of a student union, causing trouble, harassing, insulting them based on their ethic or other identities, insulting, and instigating others to stand against them, (provided that formal requests to depose those student union members who have a problem and stand up legally).
  16. Forcing to do or not to do something by threatening or intimidating a an employee or a student in the institution;
  17. Showing, organizing, or disseminating scenes, activities, films, etc. that may cause moral harm to other students or members of the Institution’s community;
  18. Intimidating or attempting to distract or prevent a member of a discipling committee investigating a case to make decisions, an applicant, a witness, a defendant or a defense witness;
  19. Asking for a special dining room and/or meal for followers on the basis of religion, praying loud before and after meals in dining hall, praying in a group with audible voice, and disturbing others,
  20. To cause unrest by asking for special meal and meal time for followers on the basis of

religion;

  1. Abuse of power in the name of student union membership;
  2. Taking exams for another student;
  3. Insulting, demeaning, and degrading others for their political outlooks, religious beliefs, ethnicity, language, opinion, culture and beliefs, as well as burning religious books, disturbing the Institution in the name of holiday ceremonies, etc.
  4. Committing other offenses identified by the Institution that may be included in this category.

17.  Major offenses

peacefully and in a legal way,

14)Use of drugs such as marijuana, cannabis, hashish, cocaine, etc. Occupation of inside or outside the premises of the Education and

Training Institution;

Institution;

18. Extreme Offenses

such activities

 

  1. Types of penalties

Penalties to be imposed on any member of the education and training institution for failing to act in accordance with this Directive are as follows:

1) Verbal reprimand, verbal warning given in writing,  2) Written warning (simple, hard and final)

positions

 

20.  Types of penalties with their categories and accountable parties

Sub-

Article

Offense Category The parties responsible for violating the provisions of this Directive and the type of Penalties
Students Academic Staff Administrative staff leaders
1 Minor Reprimand

Verbal Warning

 

Written Warning

Reprimand

Written warning

Severe written warning
2 Simple Written warning Severe written warning and 30-50 hours of social service Severe written warning

One-month salary penalty

Severe written warning

Three-month salary penalty

Final written notice

One-month salary penalty

3 Medium Misconducts resulting in penalties from one semester to two years Final written warning

Three-month salary penalty

Final written notice and

Suspension of threemonth salary

Dismissal

Three-month salary penalty

Suspension from competition for leadership positions up to 5 years

4 Serious offenses Misconducts punishable by a maximum of two

to three years (dismissal from the

Institution)

Postponement of academic rank for a period not exceeding two years and threemonth salary penalty  Suspension for 2-3 years of

An opportunity to further education, or postponement of the next promotion  competition for leadership positions,

Salary increase

Other benefits

Demotion one level from current position 2-3 years

Suspension for 2-3 years of an opportunity to further education, or postponement of the next promotion  competition for leadership positions,

Salary increase

Other benefits

 

Dismissal from position

Accountable by appropriate law Suspension from

reappointment as a leader

• Suspension for  2-3 years of the next promotion,  salary increase benefits

 

5 Very Serious Complete

dismissal from the Institution

Ban for 2 years to study in any educational institution.

Complete dismissal  Ban for 3 years to be employed on a permanent or temporary basis in any educational or training institution. Complete dismissal Complete Dismissal • hold accountable by appropriate law
6 If the institution of education and training fails to fulfill its obligations at the institutional level or does not meet its obligations as stipulated in this Directive, the institution may be temporarily suspended from providing education and training for a period of six months to three years. The Institution’s next readiness shall be assessed by a series of special reviews. The whole process can be described in the media as needed.

 

 

Part Eight

Disciplinary Committee

  1. Establishment of Disciplinary Committee Student and Staff (Teachers and Administrative Staff) Disciplinary Committees shall be established by the top leader of the institution in accordance with applicable laws at the institutional level and on campus.

 

22. Accountability of the Disciplinary Committee

 

  1. Members of the Student Discipline Committee The composition of the committee shall consist of members from teachers, student unions and, as needed, administrative staff.

(to be appointed by the head of the institution)

  1. Two student union representatives (one male and one female ………… member

(represented by student union executive)

  1. Teachers Union representative ………Member (by the Chairman or Vice-Chairman of the

Union of Teachers)

  1. Administrative staff …………….… Member and Secretary (designated by the head of the

institution)

 

(to be appointed by the head of the institution)

  1. Director of Women, Children and Youth … …

………………………………………Member

  1. Teachers’ Union Representative ……………

..……… Member (represented by teachers)

  1. Administrative Staff Representative ………

..…… Member (represented by staff)

  1. Senior administrative staff ……………..… Member and Secretary

 

  1. Members of the Disciplinary Committee shall meet the following criteria:
  1. Powers of the committee
  1. Incompleteness of Committee Members If a member of the committee is absent, the head of the institution shall be notified and the chairperson of the committee shall submit a nominee to the immediate head for which the committee is accountable for appointment to replace the absentee. If there is more than one member, it will be done following the procedures of committee appointment.

 

  1. Withdrawal from committee membership

4) If any committee member is repeatedly absent from a committee meeting without permission, he or she shall be required to present a written explanation for his/her case; the case shall be attached to his/her personal file; his/her membership shall be terminated. Disciplinary action may also be taken.

 

  1. Plenary and vote of the committee;
    • The quorum shall be full if half (50%) of the members are present at the meeting.
    • In the event of a dispute, the committee’s opinion shall be passed by a majority vote, and if the same number of committee members support two proposed solutions for the disputing case, the proposal supported by the chairperson shall be approved; if a member disagrees on an issue, he/she can get his/her reasons shall be recorded in the minutes.
    • The Chairperson must conduct the proceedings of the case properly. If a committee member demonstrates misconduct during the debate, he or she may be temporarily expelled from the meeting. If this may abate the quorum, the chairperson may inform the Administrative Deputy Head of the Institution to allow the missing member to be replaced or to allow the committee to make decision by the existing members.
    • Any member of the committee, whether present or not during the meeting, shall sign the minutes of the meeting.

 

  1. Observation of Committee Meeting Time and

Member Punctuality

 

  1. Term of the Disciplinary Committee

The term of office of the Committee shall be two years. However, members can be re-elected and serve only two terms.

Section Nine

Discipline provisions

31. Establishing Charges for Disciplinary Offenses

32. Disciplinary offenses presentation

Any disciplinary offense shall be subject to the following provisions.

offense

  1. Level of disciplinary offense charged
  2. List of evidence (name and address of witness, as well as written evidence, if any) by attaching a certified copy to the original
  3. Additional evidence (if any)
  4. If the defendant is charged with more than one disciplinary offense, it must be set aside for each offense as set out in (a) – (g).
  5. If the disciplinary offence is carried out jointly, the perpetrators shall be prosecuted together.

33. Prosecution time

34.  Improving the charge

35.  Dismissal of charges

36.  Letting the charge to the defendant

The charge shall state the place, date and time of the hearing and shall be delivered to the defendant at least three working days prior to the date of the hearing.

3) If the plaintiff is unable to attend or refuses to accept the charge, it shall be posted on the notice board of the institution for five consecutive days.

 

37. Presenting response to the charge by the defendant

prosecuted or

  1. the case should not be considered for the reason that a decision has already been made,
  2. if the disciplinary committee accepts the objection based on (a) and (b), it shall recommend that the case be dismissed. If he or she does not accept the objection, the defendant is ordered to respond to the charge.
  3. a defendant who has been charged with a disciplinary offense is obliged to respond to the charge and to report it to the disciplinary committee in person.
  4. The indictment must include a response to each disciplinary offense and a list of defense evidence required by the defendant.
  5. The indictment must contain a copy of the written evidence in the defendant’s possession and clearly indicate where and by whom the disciplinary committee is requesting.
  6. a defendant charged with disciplinary action shall have the right to present defense evidence. However, if he does not appear on the date and time, he shall be charged based on the reports and evidence provided.
  7. Unless further investigation is found to be necessary to determine whether the defendant charged with a disciplinary offense has accepted the charge and responded accordingly, a recommendation shall be made in accordance with this directive.
  8. If the defendant has pleaded not guilty to a disciplinary charge, the committee shall hear the testimony of both parties and examine other evidence and shall make its decision.
  1. Calling a witness
    • The Disciplinary Committee shall summon witnesses to appear before the due date.
    • Witnesses testifying against a disciplinary offense shall be summoned at the same time and testify one by one before the committee.
    • Where necessary, the plaintiff or the committee may present additional witnesses and their testimony may be heard.

 

  1. Hearing of witnesses
    • In the presence of witnesses, both the defendant and the plaintiff shall be present. However, if one party is informed but not present, it does not preclude the testimony of witnesses.
    • The oral testimony of the witnesses shall be recorded.
    • The parties may request additional inquiries or cross-examination for witnesses and they can request this be recorded.
  2. The last response of the defendant charged with a disciplinary offense

Before the disciplinary committee completes its investigation of the disciplinary offense, the defendant is given the opportunity to state his or her final opinion on the case. This shall be recorded verbatim. This can be used to justify or mitigate the level of punishment during the final decision of the committee.

 

  1. Recommendations

3) When a defendant charged with a disciplinary offense is found to be acquitted, he/she shall be given written information stating the same.

 

42. Decision of the Administrative Deputy Head of the Institute

After reviewing the recommendations made by the Discipline Committee, the Administrative Deputy Head of Campus, whether they are in accordance with the provisions of this Directive, shall:

  1. Implementing the decision of the committee
  1. Procedures by Disciplinary Hearing Committee
    • The chairperson shall chair the meeting of the committee. In the absence of the Chair, the deputy shall assume responsibility.
    • The Secretary shall take the minutes of the committee.
    • The defendant has the right to respond in writing and orally.
    • If the defendant is found to have been unable to participate in the proceedings for serious and convincing reasons, the case may be adjourned until the day he/she can.
    • A defendant shall have the right to cross-examine the plaintiff’s witnesses. Plaintiff also has the right to cross-examine the defendant’s witnesses.
    • The defendant has the right to remain silent. But the silence is considered as acknowledgment of the case.

Part Ten

Penalties

  1. Simplification of penalties

The following reasons may be considered for simplifying/lessening the penalties for disciplinary offenses.

dangerous situation;

  1. Severe punishment

The following are some of the factors that may make the sentence of a defendant guilty of a misdemeanor worse.

  1. When a disciplinary offense is repeated upon a recorded offense
    • If the disciplinary offense is a minor one, which is in the same category, and is repeated before the expiration of the decision, the offender shall be suspended him or her up to one semester. If the repeated error is not a minor disciplinary offense, it shall be treated anew.
    • If a previous offense, for which a decision is made, a minor and in the same category, is repeated, the offender shall be suspended for one to two years from the Institution. If the offense is moderate or severe, it shall result in a severe disciplinary action.

3) If the offense is a foregone conclusion, the offender shall be completely dismissed for any offense thereof.

 

  1. Determination of punishment in the event of multiple disciplinary offenses

If the defendant is found guilty of two or more disciplinary offenses committed at the same time or sequentially, before a decision is made for the first offense committed, penalty shall be determined by adding up the total penalty for each offense. If the sum of the disciplinary action is more than three years, the offender shall be dismissed completely from the institution and shall be liable by applicable law.

 

  1. Informing decisions and implementation of related matters

 

  1. Recording of penalties of disciplinary offenses The records of penalties for any disciplinary offences committed by any defendant shall be kept in his/her personal file after a disciplinary action has been taken.

 

Part Eleven

Appeal Procedures

The appeals processes follow similar paths as the disciplinary action processes.

51. Establishment of Appeals Committee

The head of the institution shall have the institution’s grievance committee investigate appeals. If necessary, the head may establish a three-member appeals committee.

 

52. Right to appeal

department and matriculation year

  1. The root cause of the complaint
  2. Supporting evidence, if available
  3. The resolution the appellant seeks
  4. Date and signature

4) Appeals can be made only on decisions made in middle and upper division disciplinary proceedings.

 

  1. Legitimate appeals
    • Cases that have been reviewed by the Disciplinary Committee and approved by the institution’s deputy head
    • Unless new evidence is found, the appeal shall be based only on the evidence gathered by the Disciplinary Committee and materials on file. No new charges will be filed on appeals.
    • If the Appeals Committee finds it appropriate to review the appeal
      1. Check to see if the case has followed proper procedures.
      2. Review if the decision was based on sufficient evidence.
      3. Check whether or not the sentence is commensurate with the defendant’s alleged offenses.
      4. If the defendant presents pertinent evidence that he or she was previously unable to present, the Appeals Committee can review and forward its proposed decision in writing with cover letter to the head of the institution within three days.
  1. Execution of punishment
    • The final decision on the defendant shall be effective from the time of the notice publication.
    • If the defendant submits an appeal and the appeal is deemed appropriate and the defendant wishes to monitor the proceedings within the institution or while at work, the head of the institution may permit the defendant to remain on the premises until the end of the appeals process.

 

  1. Powers and responsibilities of the head of the institution
    • In the course of the decision process of the defendant, the defendant’s human rights shall be properly protected until the case is investigated and a decision is made by the head of the institution. Depending on the severity of the case, if the presence of the defendant on campus or at work can have detrimental consequences, the head of the institution has the prerogative and responsibility to consider available circumstances and determine a course of action that protects the wellbeing of the institution and campus community. Until the case is resolved, the head of the institution does have the authority and responsibility to have the defendant under police surveillance or custody, if circumstances warrant.

 

 

56. Final decision

In disciplinary matters, the decision of the head of the institution shall be final.

 

Part Twelve

Miscellaneous Provisions

57. Time limit

 

58. Mask supply and physical distance

 

  1. Transportation services for students’ return Educational and training institutions may work in partnership with relevant transport agencies and other stakeholders to ensure that students receive transportation services that are covered by the students and taking precautions to reduce the risk of COV-19 during travel. Other steps may be taken as necessary.

60. Regarding students with special needs, teachers and administrative staff

 

 

61. Disciplinary decision-making and action

Any member of the Education and Training community who violates this guideline to prevent and control the spread of Covide-19 epidemic may be subject to the decisions made by the head of the institution in a particularly prompt and decisive manner, regardless of the previous disciplinary decision-making process.

 

62. Laws that do not apply

The previous Education and Training Discipline Directive has been replaced by this Directive and will not be applicable. Other laws and practices governing discipline do not apply on matters covered by this Directive.

 

63. Obligations to cooperate

Everyone who enters the premises of the Education and Training Institution, while on the premises, is required to respect and comply with this Directive.

 

64. Enforcement responsibility

The head of the institution is responsible for introducing to the entire community, promoting and enforcing this Directive.

 

  1. Monitoring, evaluation and reporting

The Education and Training Institutions are responsible for monitoring, evaluating and implementing the Directive in the premises, and for regularly reporting to the Ministry of Science and Higher Education.

  1. Duration of the Directive

This directive is effective as of October 10, 2020.

  1. Amending and repealing the Directive

When deemed appropriate, this Directive may be amended or revoked by the Ministry of Science and Higher Education

 

Samuel Urkato (Dr.)

Ministry of Science and Higher Education Minister

Exit mobile version