Ethiopian Export Promotion Agency Establishment Proclamation No. 132-1998

PROCLAMATION NO.132 /1998

ETHIOPIAN EXPORT PROMOTION AGENCY ESTABLISHMENT PROCLAMATION

WHEREAS, it is necessary to alleviate problems faced in the Country’s export trade and enhance the competitiveness of exporting enterprises in international markets;

WHEREAS, it is necessary to establish an autonomous Agency with powers and duties to undertake this objective and incorporate the activities of the formerly established Ethiopian Trade Point.

NOW, THEREFORE, in accordance with Article 55 (1) of the Constitution of the Federal Democratic Republic of Ethiopia, it is hereby proclaimed as follows:

1. Short Title

This Proclamation may be cited as the “Ethiopian Export Promotion Agency Establishment Proclamation No. 132/1998”.

2. Establishment

1. The Ethiopian Export Promotion Agency (hereinafter referred to as “the Agency”) is hereby established as an autonomous federal government institution having its own legal personality.

2. The Agency shall be accountable to the Prime Minister.

3. Head Office

The Agency shall have its head office in Addis Ababa and may have branch offices as may be necessary.

4. Objective of the Agency

The objective of the Agency shall be to promote the Country’s exports.

5. Powers and Duties of the Agency

The Agency shall have the following powers and duties:

1. Based on the Government’s export strategy, to render different professional support and training to exporters by undertaking studies and assigning various schemes to promote the Country’s export trade;

2. to alleviate problems faced by exports by ensuring that export-related procedures of institutions relevant to export trade are conducive to the Country’ s export development;

3. To encourage the existence of coordinated and efficient working arrangements among producers, exporters and service providers;

4. To enhance the Country’s competitiveness in overseas markets by undertaking and disseminating to exporters supply and market studies on exportable products;

5. To link up Ethiopian exporters with foreign importers by undertaking promotional campaigns, designing product-specific promotional packages and using modern communication techniques with the aim of entering into new and growing markets as well as staying in the country’s existing markets;

6. To provide the appropriate support to exporters in order for them to participate in regional and international trade fairs and other trade promotion events;

7. To cause the establishment of strong cooperation and relations with similar institutions in other countries;

8. To respond to trade information inquiries of exporters and foreign importers by processing and disseminating to users information necessary for foreign trade activities by collecting them from foreign or domestic sources;

9. To charge fees for the services it renders;

10. To establish relations with relevant domestic and foreign organizations with a view to carry out functions assigned to it under this Proclamation;

11. To own property, enter into contracts, sue and be sued in its own name;

12. To engage in other activities necessary to accomplish its objectives.

6. Organization of the Agency

The Agency shall have:

1. a Board of Directors(hereinafter “the Board”);

2. A Director General to be appointed by the Government; and

3. The necessary staff.

7. Members of the Board

1. The Board shall constitute seven members to be designated by the government from government institutions and the private sector.

2. The Chairperson shall be assigned by the Government from among the members of the Board.

8. Powers and Duties of the Board

The Board shall have the following powers and duties:

1. To submit long and short term plans, annual work program and budget of the Agency to the Government, and supervise the implementation of same upon approval;

2. To determine the organizational structure of the Agency and approve its internal regulations, prepared pursuant to this proclamation, and follow up the implementation of same;

3. To approve directives, based on the general principles of federal civil service laws, for the employment and administration of the staff of the Agency; determine salary scales and other incentives and follow up the implementation of same;

4. To endorse agreements to be concluded by the Agency with local and foreign institutions;

5. To determine fees to be charged by the Agency for the services it provides;

6. To approve the employment, assignment and dismissal of the management members of the Agency;

  • To evaluate the performance and accounts report of the Agency, bi-annually, and submit same to the Office of the Prime Minister together with its comments.

9. Meetings of the Board

1. The Board shall have a regular meeting every three months; however, the Chairperson may call extraordinary meetings as deemed necessary.

2. There shall be a quorum where more than half of the members of the Board are present.

3. Without prejudice to the provisions of sub-Article(2) of this Article, the Board shall decide by a majority vote; in case of a tie, the Chairperson shall have a casting vote.

4. Subject to the provisions of this Article, the Board may issue its own rules of procedure.

10. Powers and Duties of the Director General

1. The Director General shall be the chief executive officer of the Agency and, as such shall, subject to the general directives of the Board, direct and administer the activities of the Agency.

2. Without limiting the generality of sub-Article (1) of this Article, the Director General shall:

(a) exercise the powers and duties of the Agency specified in Article 5 of this Proclamation;

(b) prepare and submit to the Board the work program and budget of the Agency and implement same upon approval;

(c) effect payment in accordance with the approval budget and work program of the Agency;

(d) pursuant to this Proclamation, prepare and submit to the Board the organizational structure and internal regulations of the Agency and implement same upon approval;

(e) prepare and submit to the Board the Agency’s administrative manual, salary scale and other incentives schemes and implement same upon approval;

(f) represent the Agency in its dealings with third parties;

(g) submit to the Board performance and financial reports of the Agency.

3. The Director General may delegate part of his powers and duties to other officers and employees of the Agency to the extent necessary for the effective performance of the activities of the Agency.

11. Budget

The budget of the Agency shall be drawn from the following sources:

(1) budget subsidy allocated by the Federal Government;

(2) fees collected from its services; and

(3) grants, donations and any other sources of income.

12. Books of Accounts

1. The Agency shall keep complete and accurate books of accounts.

2. The books of accounts and financial documents of the Agency shall be annually audited by the Auditor General or by an auditor assigned by him.

13. Repeal

The Ethiopian Trade Point Establishment Regulations No. 20/1997 are hereby repealed.

14. Transfer of Rights and Obligations

The Rights and Obligations of the Ethiopian Trade Point are hereby transferred to the Agency.

15. Effective Date

This Proclamation shall come into force as of the 24th day of November, 1998.

Done at Addis Ababa, this 24th day of November, 1998

NEGASO GIDADA (DR.)

PRESIDENT OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

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